Heads up for meet directors: USATF meet sanction fees rising

USATFUSATF gadfly Becca Gillespy Peter of polevaultpower.com notes on Facebook that Indy is boosting the price of meet sanctions. The official announcement says: “USATF has not modified its sanction fees for at least thirteen years, yet inflation costs have risen in excess of 25% during that time. In addition, USATF’s ability to continue offering this program is threatened by increased risks and costs incurred due to a rising number of, and increased severity in the, claims received. Given the changing climate, USATF reviewed the fee structure in the current sanction program and has decided to make some adjustments in order to ensure the viability of this program.” Of course, sanction costs are relatively minor compared with venue rental and even stipends paid USATF officials. But will the sanction-cost hike lead some meet organizers to take a hike?

USATF also is getting tougher on late applicants:

Per our Governance Handbook, event directors should be applying for sanctions at least 30 days in advance of their event. Note, USATF does not charge a fee for third-party certificates of insurance with the exception of any late fee that may be assessed. Below is the new late fee structure:

Application Late fees:

Applications Received 29 days – 16 days prior to event = 10% increase in the sanction fee

Applications Received 15 days – 8 days prior to event = 25% increase in the sanction fee

Applications Received 7 days – 4 days prior to event = 50% increase in the sanction fee

Applications Received 3 days or less prior to event = 100% increase in the sanction fee

Late fees for Certificate of Insurance Requests:

Requests Received 7 days – 4 days prior to event = $25 fee

Requests Received 3 days or less prior to event = $50 fee

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September 7, 2016

3 Responses

  1. Jeff Davison - September 8, 2016

    For USATF to include Insurance as part of the cost …. at a low rate per athlete seems like a very good offer.

  2. David E. Ortman (M63), Seattle, WA - September 8, 2016

    Appendix Six to the 2016 USATF Governance Handbook contains the USATF Application for Sanctions (this is a good thing regarding a meet’s compliance with USATF rules).
    See: http://www.usatf.org/About/Bylaws—Operating-Regulations.aspx

    A “sanctioned” meet is one where there is “intent” to comply with all international and national track and field rules.* The application includes the following:

    4. age divisions [there are three age division: 18 and under; Open (no maximum age restrictions); Masters 35 and over. Participants 30-34 are not recognized as masters under this application.]
    7. provisions for medical supervision
    8. waivers signed by participants, officials, and volunteers releasing the meet organizers, officials, volunteers, and USATF from any claims for damages
    9. a post-event report filed by officials within 15 days.
    10. entry forms must state that the meet is sanctioned by USATF
    11. accommodations under the ADA

    * This includes USATF Rule 139.3:

    Recorder of Records: For all meets there shall be included in the list of officials a Recorder of Records. He/she shall see that records are properly applied for. He/she shall have at the site of the competition an adequate supply of record forms. He/she should have no other duties.

  3. Christel Donley - September 12, 2016

    Just read the above… Rule 139.3 and literally laughed out loud.

    Putting on meets over 25 yrs, and being a “recorder” ,” I shall have no other duties?”…. who was/is that “moron” dictating the above?
    and who agreed??.

    Who’s going to move hurdles, rake the pit, officiate if needed, run the wind gauge, get lunch for the officials, plus many more…..?

    Oh yes, I have plenty of record forms and all the needed tools to submit a record.

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